Why should your business use the Cloud?
One of the major benefits of cloud computing is mobility. The service gives you and your employees the flexibility to work from any location. Employees can complete their tasks at home or from the field. You can reduce the number of workstations in your office and allow some employees to work from home to save costs. Cloud computing enables you to monitor the operations in your business effectively. Access to your applications and data is available to authorised users anywhere there is internet access. Storing all your information on a cloud server means as long as you have your login credentials, you can access your information from almost any device wherever you happen to be in the world.
Cloud-based services are ideal for businesses with growing or fluctuating demands. If your needs increase its easy to scale up your cloud capacity, drawing on the service’s remote servers. Likewise, if you need to scale down again, the flexibility is baked into the service. With this level of agility, it can give businesses using cloud computing a real advantage over competitors.
Businesses of all sizes should be investing in robust disaster recovery. Cloud software helps disaster-proof your business, ensuring your employees can work from home or a temporary office. Cloud providers usually have backup plans for their own servers to protect against disasters, so the software and files you use each day will be accessible even if an issue strikes with one of their data centres. Businesses are increasingly shifting to the cloud, whether for their entire infrastructures or select software packages.
Establishing and running a data centre is expensive. You need to purchase the right equipment and hire technicians to install and manage the centre. When you shift to the cloud, you will only pay for the services acquired. Providers charge based on the features, storage, number of users, time, and memory space among other factors. Hence why you can choose a package that suits your budget and save costs. Large capital investments can be minimised or eliminated altogether in favour of small monthly payments.
Cloud computing cuts out the high cost of hardware, services are billed on a pay-as-you-go, i.e monthly, basis, which does not require companies to face hefty upfront expenses in order to use them. The use of the cloud also entails lower infrastructure and maintenance costs. Add to that the ease of setup and management. It has never been easier to use the cloud.
Security is an ongoing concern for businesses, with reports of breaches becoming commonplace. Cloud software promises a high level of security, including data encryption and strong password requirements. These small things will help keep a business’s data safe, reducing the risk of a breach that could cost money and harm customer trust in a company.
Sometimes storing data on the cloud is safer than storing it on physical servers and data centres. A breach of security at your premises can lead to compromised data security if laptops or computers are stolen. If you have data on the cloud, you can delete any confidential information remotely or move it to a different account. Breaching the security measures on clouding platforms is difficult.
Lost laptops are a huge business problem and potentially greater than the loss of the sensitive data inside it. Cloud computing gives you greater security when this happens. Because your data is stored in the cloud, you can access it no matter what happens to your machine. And you can even remotely wipe data from lost laptops, so it doesn’t get into the wrong hands.
Every business plans to grow over time and cloud software offers the scalability required to handle that growth. When a new employee joins its staff, a business using cloud software can simply add another user to its account management. When a company maxes out its logins, a higher-tier account can usually be ordered with minimal effort on the part of the business.
The traditional way of planning for unexpected growth is to purchase and keep additional servers, storage and licenses. It may take years before you actually use the reserve resources. Scaling cloud computing services is easy. You can get additional storage space or features whenever you need them. Your provider will simply upgrade your package within minutes as long as you meet the additional cost. Businesses who have peak seasons or different staffing demands can benefit from cloud services by letting them temporarily dial up more capacity for the seasonal business peaks, without purchasing the hardware or software that would otherwise go unused during the slower times of the year.
Besides improving accessibility and mobility, the cloud can help business improve their responsiveness and competitiveness levels and streamline operations. The use of cloud computing generates filling dynamics that are very hard to achieve through traditional models. The cloud boosts cooperation and improves engagement among teams, allowing them to work on shared documents and apps simultaneously. It helps keeps track of day-to-day business issues in real time.
FileDirector offers a powerful, cost effective and easy to use document storage solution for enterprise clients, small businesses, or workgroups where there are critical business processes such as invoices, POD’s and general documentation. Unlike traditional software which is conventionally sold as a perpetual license with an up-front cost (and an optional ongoing support fee), FileDirector Cloud is an offsite service which means your business does not have to worry about the upkeep of servers or systems.
FileDirector Cloud helps to reduce IT operational costs by the outsourcing and maintenance of hardware and software whilst still providing you with the software you need. This will allow your business to reduce costs and be more efficient. Another advantage is that all updates to FileDirector Cloud can be easily done through remote maintenance further decreasing your costs as you do not need onsite maintenance. Upgrades to the server are easily done and can be processed almost instantly if your business is expanding or needs more storage space.
FileDirector Cloud provides your company a scalable and effective solutions for all your off premise Electronic Content Management needs. Due to the scalability, it is the perfect solution for workgroups, small businesses or a worldwide operating enterprise. For this, FileDirector covers the whole range from simply benefiting from an OCR full text search up to the usage of the powerful Business Process Management routing your documents through your company.
FileDirector Cloud software as a service enables the business to reallocate IT operations costs towards meeting other IT goals. See the advantages of a modern and powerful ECM system – smart and away from hardware and software spending and operational costs for the server equipment.
Of course, our FileDirector Cloud solution provides all security features of a local FileDirector installation e.g. its 3-layer-architecture and the built-in rights management. FileDirector Cloud is hosted on a Microsoft Azure data centre close to your economic region.
Unlike traditional software which is conventionally sold as a perpetual license with an up-front cost (and an optional ongoing support fee), Software as A service price applications using a subscription fee. Consequently, the initial set up for SaaS is typically lower than the equivalent enterprise software and due to the monthly or annual subscription budgeting is completely transparent and easily calculable.
To find out more, please contact us or call us on 01785 785 650 to chat to one of our experts.