Kodak Scanners

Scanner Superstore are trusted official Kodak partners. We supply the very latest Kodak scanners and provide manufacturers warranties across the whole range. Our wide range of Kodak scanners capable of providing high quality and fast scanning and cover a huge range of desktop and production scanners. As a reliable brand in the scanning industry Kodak has a high standard of quality and performance and are used by many businesses across the UK. Kodak also offer effective scanning software capable of performing full text OCR, file size compression and text enhancement. All of the scanners on our site will help you to save time and money, whether it’s for office or personal use.

Kodak i3200:

The Kodak i3200 scanner is purpose built to deliver consistent throughput for your office. This A3 rotary scanner can take on virtually any challenge whilst taking up less space on your desk – making it the perfect fit for any business that doesn’t have a second to waste.

Features:

• Save space with a robust paper transport and heavy-duty features in a compact, desktop-friendly design scanner
• Get reliable throughput in colour or black and white, a 200 or 300 dpi
• Intelligent document protection listens for problems and alerts you before they become jams or misfeeds
• Cardboard, file folder, and extra-long documents fly through the scanners straight-through paper path

Kodak Alaris’ Perfect Page technology optimises image quality and intelligently manages a host of image processing tasks. It all happens automatically with every scan. Stack up the work with a 250-sheet feeder/elevator you can neatly and efficiently scan large or small batches with ease. Our design ensures continuous throughput with rapid fire scanning and less risk of jamming.

Specifications:

Click here to view the Kodak i3200 in more detail!

Kodak PS80:

With Kodak Picture Saver Scanning System PS80, whole boxes of old and new photos can be become JPEG and TIFF files in minutes. Digital images of colour and black-and-white photos and documents can be shared via computers, tablets, and cell phones.

• Digitise volumes of photos and other memorabilia quickly and easily
• Images can be used to make personalised photo gifts including books, calendars, mugs, T-shirts and tote bags.
• The PS80 scans up to 85 photos per minute
• Optional KodakPicture Saver Scanning System Software features an easy-to-use, icon-based interface
• The optional KodakPhoto Selector Accessory scans photos in albums as well as delicate originals

No matter your business or service – retail, funeral home, library or other customer-centric facility – the possibilities are almost endless for ways you can promote and develop a valuable new revenue stream with your KODAK Picture Saver Scanning System.

Specification:

Click here, to view the Kodak PS80 in greater detail!

Kodak i2620:

To keep your business process humming, you need a scanning solution that combines great image quality, simple operation and time-saving productivity. The latest i2000 Series scanners offer all that in a very small yet powerful package. Today’s business runs on information. To get information flowing faster, you need the Kodak i2620 scanner that combines simple operation and time-saving features in a remarkably small and powerful package.

Features:

• Enhance your productivity by feeding mixed document weights and sizes in one batch
• With Kodak Alaris’ Smart Touch technology you can perform up to nine different scanning tasks with the push of a button – including creating PDFs, attaching documents to e-mail or sending scanned files to Cloud services
• The innovative, stow-or-go design lets you store the scanner upright when not in use
• No waiting for scanner lamps to warm up: start scanning instantly with always – ready LED light

Capture image with greater clarity and more consistent colour. Built-in perfect page technology automatically delivers clear, crisp images, which minimises the need for rescanning or post-image processing.

Specification:

Click here, to view the Kodak i2620 in more detail!

Kodak ScanMate i940:

With the compact Kodak ScanMate i940 Scanner, collecting, managing and distributing information is simple and desktop friendly. It moves valuable information from paper into your workflow quickly and intuitively.

Features:

• Compact size takes up less desk space
• USB-powered for scanning on-the-go
• With Alaris Smart Touch technology you can perform up to twenty different scanning task with the push of a button – including creating PDFs, attaching documents to e-mails, or sending scanning files to Cloud services
• Scans office paperwork and ID or credit cards

The only thing worse than data trapped on paper is information trapped in your computer. With the compact Kodak ScanMate i940 scanner, collecting, managing and distributing information is simple and desktop-friendly. Create email attachments, picture files, and searchable PDFs – and get your documents to the Cloud, so they can be access wherever you are. With the i940 you can scan directly to Cloud-based applications such as Sharepoint and Evernote. The USB-powered capability lets you bring all this functionality with you, wherever you go. Capture, process, and send information effortlessly.

Specification:

Click here, to view the Kodak ScanMate i940 in greater detail

We currently have a Kodak scanner on sale, the Kodak i1190 scanner, used as an ex demo.

Kodak i1190 (Ex Demo):

The Kodak i1190 scanner is a dedicated desktop transaction processing tool for business. It is compact, fast, and quiet with an easy-to-use interface and ample intelligence.

Features:

• Perfect page image processing is installed on the Pc
• With Kodak Alaris’ Smart Touch technology, you can perform up to nine different scanning tasks with the push of a button – including creating PDFs, attaching documents to e-mails, or sending scanned files to Cloud services
• Deliver scanned data to applications automatically with built-in barcode reading
• Intelligent Document Protection listens for problems and alerts you before they become jams or misfeeds

KODAK i1190 Scanners integrate seamlessly into a wide range of environments, including Windows, Mac, and Linux Operating Systems. They also provide TWAIN, ISIS, and Linux driver capability with business applications. Easily integrated with software and enterprise applications, they can scan, capture information, and extract and share data with the business apps you use every day. Kodak i1190 Scanner are the ideal scanning solution for a wide range of applications including banking, finance, insurance, healthcare, and government.

Specification:

Currently on sale for £320.00 excluding VAT* whilst stock lasts

Click here to view the Kodak i1190 in greater detail.

If you would like any further information or advice on which Kodak scanner is best for you, please get in touch with out experts via live chat or call us on 01782 785 655.

GreenBox – what you need to know!

GreenBox is a multifunctional input device that captures digital records. The GreenBox functionality can be used for the verification of an individual as required by various acts such as FICA and RICA during any enrolment or registration process. The GreenBox document scanning functionality generates digital records of supporting documentation, eliminating the need to make photocopies and captures a high resolution digital photograph, fingerprints, signature with optional passport scan and smart card reader.

GreenBox is a flexible and powerful multifunction device that allows you to input multiple types of documents and biometric information. The device has built-in functionality for the scanning of passports, driver’s licenses, identity papers and any other type of document, as well as a smart card reader. This technology gives you the ability to store all these vital documents in one place.

Developed by Meniko, GreenBox has a unique biometric functionality that sets it apart from other scanners. A built-in fingerprint scanner can be used to provide the best security for your business and ensures that the people you are dealing with are who they claim to be, whether they be an employee or customer. In addition, a digital signature reader and identity photograph camera ensures an even greater level of safety.

This innovative device is designed with a multitude of sectors in mind. HR and security divisions of any organisation can benefit from what GreenBox has to offer. GreenBox can be of vital use in the areas of employee screening, illegal immigration screening, background checks, student enrolment, medical patient enrolment, visitor screening, secure entry systems, banking services, financial transactions, customer registration and more.

With GreenBox, you will see the benefits of the paperless transactions it provides. Reducing your carbon footprint, reducing clutter and reducing printing and stationary costs, GreenBox lets you use digital storage to its greatest potential. Greenbox is compatible with all major document management systems, meaning that you can seamlessly integrate this technology into your existing system. It can easily fit on your desk too, with its cutting-edge design integration all its components into one small piece of hardware.

Every purchase of Greenbox also gets you a one year license for GreenBox, to help you use this technology to its highest potential.

Benefits:

• Enables paperless transactions
• Verifies an individual’s identity
• Small desktop footprint (169mmx350mm)
• Reduces your carbon footprint dramatically
• Electronic records available in real-time
• Transaction time reduced dramatically
• USB powered
• Eliminates the management, transport and storage of paper records
• No photocopying required
• Replaces a paper file with a digital record
• ECT, FICA, RICA, NCA
• CPA compatible

Applications:

• Identity verification
• Customer enrolment
• Initial customer transaction
• Human Capital enrolment/management
• Patient enrolment
• Student enrolment
• Professional enrolment (Medical & Dental)
• Supply chain control

Financial Services:

• Account opening
• Loan origination
• Credit card application
• Bond application
• Insurance applications

Healthcare:

• Patient enrolment/verification
• Medical aid fraud prevention
• Medical professionals enrolment

Retail:

• Account opening
• Customer verification
• FICA/RICA
• Delivery confirmations

Internal Processes:

• HR enrolment
• HR control

Supply chain:

• Dispatch control
• Driver verification

Telecommunications:

• Cell phone applications
• Cell phone upgrades
• Hardware repairs

Education:

• Student enrolment
• Student verification

Government:

• Identity verification
• Identity document applications
• Passport applications
• Customers control
• Tax registrations
• Company registrations
• Voter registration
• Census

We offer several variations of GreenBox, tailoring the product to the needs of your business. See below for some of our most popular products, and please contact us for any more information or particular requests.

GreenBox 4001:

The GreenBox 4001 allows you to capture:

• Physical documents, including drivers licences and identity documents
• Digital Signatures
• Identity photographs
• Fingerprints

Ideal for security and human resources, this product lets you safely store and check employee, customer and visitor information, all in one easy-to-use piece of technology.

Click here to view the GreenBox 4001

GreenBox 5001:

The GreenBox 5001 allows you to capture:

• Physical documents, including drivers licences and identity documents
• Digital signatures
• Identity photographs
• Fingerprints
• Smart card data

This is ideal for HR and financial transactions, this technology allows you to get all the information you need in one paperless process.

Click here to view the GreenBox 5001

GreenBox 6001:

The GreenBox 6001 allows you to capture:

• Physical documents
• Digital Signatures
• Identity photographs
• Fingerprints
• Passport scanner

Ideal for human resources and secure systems, this product ensures that the person you are dealing with is who they claim to be. The GreenBox 6001 can analyse biometric information, individual signatures, and ID documents like passports and driving licenses, to give you confidence that your business is as secure as possible.

Click here to view GreenBox 6001

Please contact us or call us on 01785 785 650 to get a quote and the best maintenance package price for you.

Brother Scanners

Here at Scanner Superstore, we are an authorised Brother partner. We supply the latest Brother scanners and provide full manufacturers warranties up to 5 years. Our stocked Brother scanners don’t just scan paper, they can bring it to life. Documents become searchable, editable and shareable, enabling you to transform the way you work. Our chosen Brother scanners offer solutions suitable for any business or home user, designed to save you money and time. Brother offers a great range of desktop scanners with WiFi and network scanning capabilities to increase the productivity of your business. Brother also offer a industry leading range of portable scanner at many different specifications to match your needs, these are ideal for off-site scanning and for scanning on the move.

Click here to view all of the Brother scanners we have to offer

Below are our most popular Brother scanners!

Brother ADS-2200:

The easy to use Brother ADS-2200 desktop scanner is the ideal solution for a variety of business scanning needs thanks to its fast 35ppm scan speeds, efficient one-touch scan option and ability to process a variety of media (including double sided documents, receipts and even embossed plastic cards) within the same batch.

Features:

• Fast 35ppm/70ipm 2-sided colour scan speeds
• Versatile paper handling (including receipts and plastic ID cards) via 50-sheet mixed media auto-feeder
• Scan to searchable PDF, file, email, OCR, image and USB host drive
• Hi-speed USB 2.0 for easy connectivity
• Includes powerful document management and business card software for Windows and Mac
• Supports clear, accurate scanning at up to 1200 x 1200dpi (interpolated) resolution.

Users can scan to searchable PDF, file, email, OCR, image and directly to USB flash drives while image processing features such as auto-deskew and hole punch removal ensure that digital backups of hard copies are more than just images – they become optimised, business-ready documents. Its ability to process mixed media types (including double sided documents, small receipts and up to 1.32mm thick plastic ID cards) within the same feed allows users to quickly back up a variety of business critical documents quickly and efficiently in one pass.

Click here to view the Brother ADS-2200 in more detail!

Brother DS-720D:

The Brother DS-720D makes easy work of scanning 2-sided documents, ready to be shared and organised. Powered simply by USB from your laptop the powerful industry leading software takes care of the rest. This hardworking portable document scanner simultaneously scans both sides of documents, offering mobile workers greater efficiency and saving time manually feeding in documents more than once.

Features:

• Lightweight, portable document scanner
• Up to 5.5ppm, 10ipm2-sided scan speed
• Hi-Speed 2.0 USB powered
• 600 x 600 dpi scan resolution
• One-touch scanning
• Bundled software (inc. TWAIN driver)

Capable of scanning a variety of document types from ID cards and business cards to receipts and A4 documents, the DS-720D efficiently scans both black and white and colour media inn 600 x 600 dpi resolution. Conveniently sized and weighing only 500g, the DS-720D’s compact footprint is perfect for mobile workers.

Click here to view the Brother DS-720DM in more detail.

Brother ADS-2400N:

The ADS-2400N scans up to 3,000 documents a day across a wide variety of media including business cards and receipts to multi-page documents and extra-long paper. This affordable and space-saving network scanner provides high-quality scanned documents, user-friendly software, easily programmable keys and compatibility across a range of document type’s drivers and operating systems. The ADS-2400N scans up to 40 pages per minute with a 50-sheet automatic document feeder (ADF) supporting mixed media including A4, plastic ID cards and receipts, saving time when needing a wide variety of documents.

Features:

• Double sided scan speeds up to 40 pages per minute (with latest firmware update)
• Gigabit Ethernet wired network and Hi-Speed USB 2.0 connectivity
• 50 sheet mixed batch document capacity from double sided A4 paper to embossed plastic cards
• Driver compatibility with TWAIN, ISIS, WIA, ICA and SANE drivers for optimum performance
• Loaded with advanced image processing features
• Free premium software essentials bundle including ABBYY FineReader Sprint, ABBYY PDF Transformer+ and Nuance PaperPort

This robust desktop Brother scanner has built-in network capability for the quick transfer of information across the business. With customisable buttons, users can one-touch scan to pre-defined locations to ensure business critical information arrives on time and at its desired location. This product uses sonic waves to identify potential misfeeds. The paper pathway is automatically suspended and the user alerted if an irregular signal is detected, reducing the risk of damaged documents and lost data.

Click here to find out more about the Brother ADS-2400N

Below is the scanner we currently have on offer:

Brother ADS-2100e (ex-demo):

With 24 pages per minute (48 images per minute) scan speed through the 50 sheet Automatic Document Feeder (ADF), the Brother ADS-2100e is perfect for small to medium office environments. Scan and archive documents quickly and easily with scan-to searchable PDF and a range of bundled software. The multi-page detection feature identifies paper feed errors; helping to preserve original documents and maintain clear scanned images, whilst the easy to use touch button panel enables scanning direct to USB storage device or computer.

Features:

• Up to 24ppm/48ipm 2-sided s can
• 50 sheet ADF
• Direct Scan to PC and USB
• Scan-to email, Image, Printer, File, SharePoint, OCR
• TWAIN, WIA, ICA, SANE drivers

For mono and colour scanning of various media, from ID cards and business cards to A4 prints and receipts, the Brother ADS-2100e offers effortless efficiency complemented by a 50 sheet automatic document feeder allowing you to leave jobs to complete without the need for manual intervention. The ADS-2100e skips any blank pages, improving the efficiency of your batch scanning tasks and saving you time and space whilst archiving.

We have a batch of showroom ex-demo Brother ADS-2100e scanners. They have been used for demonstration purposes and have been subjected to very light load. All units still have manufacturer’s warranty which expires June 2018 and have been inspected by our own scanner engineers.

Currently on sale for £155.00 excluding VAT *whilst stocks last

Click here to view the Brother ADS-2100e in greater detail

If you would like any information or advice on which brother scanner is best for you, please get in touch with our experts via live chat or call us on 01785 785 655.

Why should you use a document management system?

What is a document management system?

A document management system (DMS), is the use of a computer system and software to store, manage and track electronic document and electronic images of paper based information captured through the use of a document scanner. It is how your organisation stores, manages and tracks its electronic documents. Document management is the software that controls and organises documents throughout an organisation. It incorporates document and content capture, workflow, document repositories, COLD/ERM, and output systems, and information retrieval systems. Also the processes used to track, store and control documents.

Document management is one of the precursor technologies to content management. It provides some of the most basic functionality to content management, imposing controls and management capabilities. Some features in document management:

• Check-in/Check-out and locking – to coordinate the simultaneous editing of a document so one person’s changes don’t overwrite another’s
• Version control – so tabs can be kept on how the current document came to be, and how it differs from the versions that came before
• Roll-back – to ‘activate’ a prior version in case of an error or premature release
• Audit trail – to permit the reconstruction of who did what to a document during the course of its life in the system
• Annotation and stamps

Document management systems today range in size and scope from small, standalone system to large scale enterprise-wide configurations serving a global audience. Many document management systems provide a means to incorporate standard physical document filing practices electronically. These include:

• Storage location
• Security and access control
• Version control
• Audit trails
• Check-in/Check-out and document lockdown

Issues with paper filing:

Space – one of the biggest downfalls of using a paper based filing system is the amount of space it can take up. Whilst at first your business will be small enough that it is not a huge deal, but eventually you might find yourself taking up rooms just to fit the files in. This also can mean you will have to go out of your way to hunt down files. This can interrupt you and your employee’s productivity levels, as rather than focusing on your work, your time gets taken up by looking for paper documents. Whereas if you had a DMS all documents are readily available after quick index search.

Damages and Misplacement – paper document filing means you are placing faith in those handling the files. There are many ways they can be damaged, lost or misplaced. A fire or natural disaster could mean the loss of all your clients’ important information. You will have to start over trying to get the information back. It can lead to you losing clients who don’t appreciate mishandling of their information.

Difficult to make changes – when working with paper documents it is much harder to make changes. Every time you want to make a change you will have to make a copy, so you don’t destroy the original with any edits or comments you might add. This means the editing process is more time consuming than if you were working with digital copies.

Time consuming – paper document filing is very time consuming. Not only do you have to organise and store the files, hunting down the information when it’s needed can take time. It can take anywhere from minutes to hours to hunt down a file, depending on how well your organisation is. This can cause annoyance for clients as well as for employees. Their productivity is lowered by having to spend excessive time dealing with a paper filing system.

Lack of security – Paper documents can be less secure than electronic filing systems. Misplaced documents can easily be placed in the wrong hands. Clients expect their information to be secure in your hands. If you can’t keep this safe, you are at risk of losing them. A cabinet filed with files is far easier to access than a computer which requires a password and credentials to get into.

High cost ­– when you use paper documents your costs are going to be higher because you are paying for ink and paper. Your office supply bill will be higher if you are using a paper document system. Whilst you might think this is insignificant, overtime it’s a lot of money that can be used in better way.  

Benefits:

Reduced physical storage – with office space getting more expensive as time goes on, paying for space to store paper document can be out of the question. Switching to a document management system means you can scan and upload the paper that’s taking office space, allowing you to shred these documents and reclaim your space.

Lower costs – paper can cost a fortune over a year’s time, especially when used as a vehicle for dispensing information to employees. A document management system is not only more capable of handling this and other tasks, but the amount of money that can be saved by making the switch is impressive.

Save time – when documents are piled into filing cabinets, finding something quickly can be exceptionally difficult, one of the major features and benefits of a document management system is that you and your staff can instantly access whatever documents you may need, regardless of where you are. Employee efficiency is a time-saver. Business-wise or otherwise, time saved is money saved.

Indexing – regardless of how well-organised a filing system you may have, there’s simply too much potential for error with physical documents. A document management system will provide you and your staff with robust indexing capabilities, allowing you to know exactly where everything is at all times. With tags, categories, subcategories, and metadata to mark your files and documents, they become easier to organize, locate, and retrieve for future use. A search using the appropriate keywords can yield results in a matter of seconds.

Going green – going green is increasing in importance. People and companies everywhere are taking steps to lower their impact on the environment. Running a green business isn’t always easy, but one of the best ways to make lasting changes is to move towards utilizing a document management system. Thousands of sheets of paper per month can be saved by taking this step, which translates not only to a more environmentally-friendly business model, but reduced costs as well

Security – when documents are not managed, the possibility of important information being exposed to the wrong people in considerable. Vital, sensitive information falling into the wrong hands can bring irreversible damage to a business. Document management software solutions will let you safeguard confidential business information through rigorous security policies and role-based access control where authorised users alone were allowed to view certain files or documents.

GDPR:

GDPR is the General Data Protection Regulation, a regulation that requires businesses to protect the personal data and privacy of EU citizens for transactions that occur within EU member states. And non-compliance could cost companies dearly. It standardises data protection laws across all 28 EU countries and imposes strict new rules on controlling and processing personally identifiable information (PII), it also extends the protection of personal data and data protection rights by giving control back to EU residents. These new rights allow people to access the information companies’ hold about them, obligations for better data management for businesses, and a new regime of fines. The GDPR sets high standards in terms of privacy, security and compliance.

Under GDPR, the data protection principles set out the main responsibilities for organisations. Below are 7 privacy principles from Article 5 of the GDPR requires that personal data shall be:

1. Lawfulness, fairness and transparency – “a) processed lawfully, fairly and in a transparent manner in relation to individuals;” – personal information collected to deliver a good or service must be done so lawfully and fairly, and individuals must be told what their personal information will be used for. Personal information can only be collected with the individual’s consent, and a record of this consent must be kept
2. Purpose limitations – “b) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;” – personal information may only be collected for a specific and legitimate purpose and not for a new, incompatible purpose (unless consent for this new purpose is gained)
3. Data minimisation – “c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;” – the processing of personal information needs to be limited to what is necessary in order to achieve the processing purpose
4. Accuracy – “d) accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;” – personal information must be collected accurately and kept up to date in order to avoid risk to the individual. Inaccurate information must be erased or corrected without delay
5. Storage limitations – “e) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and” – personal information may be stored only for as long as necessary in relation to the processing purpose, with the expectation that it will be kept longer for scientific purposes and/or archiving purposes in the public interest
6. Integrity and confidentiality – “f) processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.” – holders of personal information are responsible for keeping it secure from internal threats such as unauthorised use, accidental loss and damage, as well as external threats such as cybercrime
7. Accountability – Article 5(1) requires that: “the controller shall be responsible for, and be able to demonstrate, compliance with the principles.” – holders of personal information need to implement technical and organisational measures to ensure that processing activities are carried out according to the data protection regulation

Using a document management system (DMS) can help with GDPR compliance. A Document management system stores, manages and tracks electronic documents and electronic images of paper-based information captured through the use of a document scanner (our sister company Scanner Superstore sells scanners such as Canon and Brother, click here to view the range of scanners we offer). DMS ultimately controls and organises documents throughout an organisation. One of our most popular DMS is FileDirector. Using a document management system can help comply with the 7 principles, to ensure your company are following the GDPR fundamental conditions you must follow when collecting, processing and managing the personal information data for all European citizens.

Click here to find out more about GDPR and how using a document management system can help!

FileDirector:

What is FileDirector?

• A virtual filing system for all of your documents – departmental or company wide
• A workflow and approval solution that is easy and fast to set up
• A paper-less office enabler – scan, classify, index and share
• A document management system with compliance and security built-in
• An intelligent scanning system – OCR and Barcode can speed up capture
• Network software for documents for a department or whole company
• Easy to use, fast to deploy, robust and reliable
• Infinitely customisable and easy to integrate

FileDirector is a system that can be deployed in a micro-business, a department or company-wide to centralise the access and control of all documents. Tagging documents on the way in to the system means they can be retrieved in seconds when you need them.

FileDirector is easy to use. It makes it easy to add and index a document with integration of Microsoft Office applications, the Windows desktop and built-in scanning. You can have unlimited hot folders receiving files from your MFP or advanced data capture solutions like ABBYY FlexiCapture. Documents can be viewed in a sophisticated windows program or any web browser on any platform.

FileDirector has an optional Process Management module that opens up unlimited possibilities for creating customised document related work-flows; invoice approvals, customer complains, new recruits, etc. if there is a paper-trail and your current systems is costing time and creating problems, the process management module is affordable and quick to deploy.

Features:

• Built-in control of ISIS and TWAIN scanners
• Windows client or web browser access
• Integration with the windows desktop and MS office apps
• Audit trains, version control, and document control and document history
• ‘Print’ documents in from any application like Sage
• Create custom document exception reports

Key benefits:

• Centralise important business information
• Secure your documents and share only with approved users
• Capture information from scanned documents
• Create custom approval workflows
• Make documents accessible to customers

Please contact us or call us on 01785 785 650 to chat to one of our experts

Epson Scanners

Here at Scanner Superstore we are a certified Epson partner. We supply the very latest Epson scanners and provide manufacturers warranties. Epson scanners are our most popular brand of scanners, they offer a good, competitive range of desktop and network departmental scanners. Our wide range of Epson scanners provide high quality and fast scanning without trading reliability and ease of use. From the mobile Epson DS-30 scanner to the efficient DS-530, you’ll be sure Epson has the best scanner for your needs. All of the Epson scanners on our site will help you to save time and money, whether it’s for office or personal use.

Click here to view all of the Epson scanners we have to offer.

Below are our most popular Epson scanners!

Epson Workforce DS-530:

Unlock the full potential of document scanning with the fast and efficient Epson Workforce DS-530 duplex colour scanner is the intelligent choice for business document management, offering world-class performance and versatility. With the ability to scan at up to 35ppm/70ipm, it offers a wide range of media handling options that enable you to rapidly capture, index, store and share your business critical documents.

Features:

• An industry first with Slow Mode: Scan crumpled, long or fragile documents without increasing file sizes
• Active Separation Roller System: Prevents tedious double feeds ensuring every piece of paper gets scanned
• Optional flatbed scanner conversion kit: Enables scanning of items from stamps to passports, books and more
• Auto Scan Mode: Quickly process physical documents in manageable amounts
• Optional Network Interface: Easy sharing between users with push scan and pre-defined job profiles

The Epson Workforce DS-530 is flexible and versatile media handling. Featuring best-in-class paper feed technology, an industry-first slow mode roller, and an innovative Double Feed Detection Skip function, the ability to scan challenging media has never been easier. Whether you’re scanning documents as small as a postage stamp (with the flatbed conversion kit), paper rolls as long as 6 metres, media as thin as 27 gsm, thick card at 413gsm or A3, you can rely on rapid document processing at the highest quality.

Specifications:

Click here to view the Epson Workhouse DS-530 in more detail.

Epson Workforce DS-30:

The Epson Workforce DS-30 is the first Epson mobile business scanner and one of the lightest on the market. It makes it easy for mobile business people to manage documents quickly and effectively while on the move. So, wherever there is a need to scan and store paper documents such as business cards or signed forms, the DS-30 digitises them with ease

Features:

• Lightweight: compact and weights 325g
• Portable: powered by USB 2.0
• Easy to use: intuitive user interface
• Advanced software: EpsonScan, Abbyy Fine Reader OCR
• Document Management: Download Epson’s Document Capture Pro

The EpsonScan software offers a wide range of functionality including searchable PDF, RGB colour dropout, auto de-skew, auto page size detection, secure PDF text enhancement, auto rotation and punch hole removal. The Abbyy Fine Reader software offers Optical Character Recognition and Presto! BizCard 5 helps manage business cards.

Specifications:

Click here, to view the Epson Workforce DS-30 in greater detail.

Epson Workforce DS-70000N:

The Epson Workforce DS-70000N offers reliable, high-quality document capture, conversion and distribution into document management systems. This A3 document scanner is ideal for companies with heavy scanning needs and features Epson’s built-in Network Interface Panel for multiple users.

Features:

• High-speed scanning: 70ppm/140ipm scanning speed
• High capacity ADF: 200 A3-Page ADF
• Hassle-free: Double Feed Detection
• Network-ready: Network Interface Panel
• Push Scan features: Simple one-touch scanning

Engineered to integrate seamlessly into complex IT systems, this high-performance device can handle large batches of documents in a single go, quickly and efficiently. With a scanning speed of 70ppm/140ipm, it also ensures heavy-duty scanning jobs are performed effortlessly. This scanner provides fast and trouble-free scanning due to a 200 A3-page ADF, one-pass duplex scanning and Double Feed Detection.

Click here, to view the Epson Workforce DS-70000N in more detail.

Epson Perfection V800 Photo:

With the Epson Perfection V800 Photo scanner, you can convert all your treasured memories to digital using this professional-quali8ty, 6400dpi scanner. The V800 requires virtually no warm up time and includes high-quality results. For improved clarity, dust and scratches are automatically removed from film and photos. Perfect for helping life-long photo enthusiasts and photographers convert their film and images into high-quality digital media.

Features:

• Scans everything: Slides, film, medium format and prints
• Dual lens system: swaps between 6400dpi for slides and film, and 4800dpi for photos
• Removes imperfections: Digital ICE Technologies cleans-up old film and photos
• Dynamic range: Accurately reproduce tonal range and gradation of the original
• Quick start: Warms-up in less than one second

The Epson V800 features a dual lens system that automatically selects the optimal lens, with up to 4800dpi optical resolution for reflective photo scanning and 6400dpi when scanning used film holders. Digital ICE Technologies automatically removes imperfections such as dust, hair, scratches and fingerprints from both film and photos to restore images to their former glory with minimum effort. Epson’s ReadyScan technology features an LED light source with a warm-up time of less than one second, so scanning can start almost instantly. With a very low power consumption it saves energy too.

Click here, to view the Epson Perfection V800 Photo scanner in greater detail.

If you would like any further information or advice on which Epson scanner is best for you, please get in touch with out experts via live chat or call us on 01785 785 655.

GDPR

GDPR comes into effect on May 25^th 2018, it will change how businesses and public sector organisations can handle the information of their customers. It brings a 21^st century approach to data protection, expanding the rights of individuals to control how their personal data is collected and processed, and places a range of new obligations on organisations to be more accountable for data protection.

What is GDPR?

GDPR is the General Data Protection Regulation, a regulation that requires businesses to protect the personal data and privacy of EU citizens for transactions that occur within EU member states. And non-compliance could cost companies dearly. It standardises data protection laws across all 28 EU countries and imposes strict new rules on controlling and processing personally identifiable information (PII), it also extends the protection of personal data and data protection rights by giving control back to EU residents. These new rights allow people to access the information companies’ hold about them, obligations for better data management for businesses, and a new regime of fines. The GDPR sets high standards in terms of privacy, security and compliance.

There are many essential items in the regulation, including increased fines, breach notifications, opt-in consent and responsibility for data transfer outside the EU. As a result, the impact to businesses is huge and will permanently change the way customer data is collected, stored and used. GDPR applies to all organisations holding and processing EU resident’s personal data, regardless of geographic location. If an organisation offers goods or services to or monitors the behaviour of EU residents, it must meet GDPR compliance requirements.

Organisations that do not comply with the GDPR may receive fines of up for €20 million or 4% of their total global revenue, whichever is larger. This is the maximum fine that can be imposed for the most serious violations, e.g. not having sufficient customer consent to process data or violating core privacy by design concepts. There is a tiered approach to fines, e.g. a company can be fined 2% for not having their records in order, not notifying the supervising authority and data subject about a breach, or not conducting an impact assessment.

Key Principles:

Under GDPR, the data protection principles set out the main responsibilities for organisations. Below are 7 privacy principles which form the fundamental conditions which organisations must follow when collecting, processing and managing the personal information data for all European citizens. Article 5 of the GDPR requires that personal data shall be:

1. Lawfulness, fairness and transparency – “a) processed lawfully, fairly and in a transparent manner in relation to individuals;” – personal information collected to deliver a good or service must be done so lawfully and fairly, and individuals must be told what their personal information will be used for. Personal information can only be collected with the individual’s consent, and a record of this consent must be kept
2. Purpose limitations – “b) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;” – personal information may only be collected for a specific and legitimate purpose and not for a new, incompatible purpose (unless consent for this new purpose is gained)
3. Data minimisation – “c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;” – the processing of personal information needs to be limited to what is necessary in order to achieve the processing purpose
4. Accuracy – “d) accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;” – personal information must be collected accurately and kept up to date in order to avoid risk to the individual. Inaccurate information must be erased or corrected without delay
5. Storage limitations – “e) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and” – personal information may be stored only for as long as necessary in relation to the processing purpose, with the expectation that it will be kept longer for scientific purposes and/or archiving purposes in the public interest
6. Integrity and confidentiality – “f) processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.” – holders of personal information are responsible for keeping it secure from internal threats such as unauthorised use, accidental loss and damage, as well as external threats such as cybercrime
7. Accountability – Article 5(1) requires that: “the controller shall be responsible for, and be able to demonstrate, compliance with the principles.” – holders of personal information need to implement technical and organisational measures to ensure that processing activities are carried out according to the data protection regulation

The introduction of the ‘accountability’ requirement to the new regulation is perhaps the most significant advance since the Data Protection Directive 1995, and compels holders of personal information to be 100 percent answerable for the way they collect, process and store it.

These 7 principles give an overview of the areas covered by the new regulation, however they do not delved into nuances of consent and other articles of GDPR, nor the complexities of data flow mapping, lineage and coordination activates association with implementing a programme to meet GDPR compliance.

Types of privacy data GDPR protects:

The GDPR applies to personal data. This is any information that can directly or indirectly identify a natural person, and can be in any format. The regulation places much stronger controls on the processing of special categories of personal data. The inclusion of genetic and biometric data is new.

Personal data:

• Basic identity information such as name, address, email address and ID numbers
• Web data such as location, IP address, cookie data and RFID tags
• Photo
• Location data
• Profiling and analytics data

Special categories of personal data:

• Health and genetic data
• Trade union membership
• Biometric data (facial recognition, fingerprint)
• Racial or ethnic data
• Religion
• Political opinions
• Sexual orientation

Which companies does GDPR affect?

Any company that stores or processes personal information about EU citizens within EU states must comply with GDPR, even if they do not have a business presence within the EU. Specific criteria for companies required to comply are:

• A presence in an EU country
• No presence in the EU, but it processes personal data of European residents
• More than 250 employees
• Fewer than 250 employees but its data-processing impacts the rights and freedoms of data subjects, is not occasional, or includes certain types of sensitive personal data

Business benefits of GDPR:

• Build customer trust
• Improve brand image and reputation
• Improve data governance
• Improve information security
• Improve competitive advantage

Prepare your business for GDPR:

When implemented, GDPR will have a varying impact on businesses and organisation: for instance, not every company requires a data protection officer. DPO’s  are not always necessary if personal information is not processed at all, if personal data is only processed on a small scale, or the main activities of the organisation rarely involve monitoring data subject, even then Article 29 encourages appointing a DPO on a voluntary basis and the organisation should keep records of processes and data breaches.

Use of document management systems:

Using a document management system (DMS) can help with GDPR compliance. A Document management system stores, manages and tracks electronic documents and electronic images of paper-based information captured through the use of a document scanner (here at Scanner Superstore, we sell scanners such as Canon and Brother, click here to view the range of scanners we offer). DMS ultimately controls and organises documents throughout an organisation. One of our most popular DMS is FileDirector. FileDirector is the future for the administration, and distribution of information, because it decreases considerably the time taken to manage and access all of the information within an organisation, allowing you to become more efficient and productive, whilst reducing costs. Security in any document management solution is vital, therefore FileDirector lets you have complete control over document access, activity auditing, revision control, retention control, and automatic storage of documents and emails.

When it comes to fulfilling a subject access request under GDPR FileDirector has a build in web interface which allows documents to be shared securely through an online portal. This can be placed on a company website and accessing the required documents would be a case of sharing a one-time use login with the person making the request and uploading their documents for them to access. When fulfilling a subject access request under GDPR the documents could be sent by post and email however this is less secure, more costly and is not a good long term solution for sharing thousands of documents.

The right of access – under the GDPR, individuals will have the right to obtain access to their personal data, so that they are aware of and can verify the lawfulness of the processing. The information provided to the individual making the request must be done using “reasonable means” and within one month of request. Compliance without the use of appropriate technology, such as a DMS may prove difficult. By using a document management system such as FileDirector, information stored together in one setting is accessed quickly and easily and can efficiently be sent to the individual requesting ‘the right of Access’ within the set timescale. All user actions within FileDirector have audit trails, recycle bins and can be included in system-wide searched and documents cannot be accidentally deleted; providing confidence that all the right data is located and can easily be passed on. At the point of scanning, key index fields can be collected from a document, information such as order numbers and dates as well as personal information such as D.O.B, names and addresses can all be indexed to allow easy but secure access to customer documents. FileDirector makes this easy by allowing hundreds of documents to be complied through simple use of index fields which can then be sent to the person making the request.

Privacy by design – privacy by design is an approach that promotes privacy and data protection. Data controllers must put technical and organisational measures such as pseudonymisation (the separation of data from direct identifiers so that linkage to an identity is not possible without additional information that is held separately) in place – to minimise personal data processing. Using FileDirector can help ensure everyone is working in the same manner and to the same procedures and can also show strong compliance by evidencing all communications and involvement with a client as well as controlling who has access to what data e.g. clear audit trails. Strict privacy controls govern who has access to what data, with configurable permissions to control what data users can access and what they can do with it. Should the regulator require evidence, a DMS can easily aid with this; showing that steps have been taken to ensure compliance. FileDirector allows you to assign individual users or departments into groups giving them permissions to view or edit certain documents.

Breach notification standards – the GDPR will introduce a duty on all organisations to report certain types of data breaches to the relevant supervisory authority, and in some cases to the individuals affected within 72 hours of becoming aware of the breach. In the unlikely event any breach of data should occur, this can be identified and reported immediately using a DMS such as FileDirector; something that is nearly impossible to do when dealing with paper documentation in various locations. FileDirector, can help streamline investigations with its revision and access control features allowing you to monitor who has accessed documents and what changes have been made. With GDPR also stressing privacy, a document management system can ensure data is not accessed mistakenly and is stored in a secure manner, where the loss, damage and even theft that paperwork could be subjected to is eliminated.

If you need any more information on how FileDirector or one of our other document management systems could help you comply with GDPR, please contact us or call us on 01785 785 650 to chat to one of our experts.

Canon Scanners

Scanner Superstore are an authorised Canon Reseller. We supply the very latest Canon Scanners and provide manufactures warranties. Our wide range of Canon Scanners are capable of providing high quality and fast scanning. The Canon scanners we offer are rated highly by sites such as PC Mag and Which. Canon have been one of the industry leaders for many years in producing high quality production scanners, some of which can reliably scan millions of documents and still function flawlessly. They are regularly on the top ten scanners for office and home use, thanks to their ease of use and high durability. Canon even offer a range of cheque scanners capable of scanning MICR cheques for banks and finance departments. All of the Canon scanners on our site will help you to save time and money, whether it’s for office or personal use.

Click here to view all of the Canon scanners we have to offer.

Below are our most popular Canon Scanners!

Canon DR-G1100:

The Canon DR-G1100 is a reliable and highly productive A3 document scanner for converting high volumes of paper to digital formats. The canon DR-G1100 is a high-speed, high-quality A3 production scanner for dedicated scanning applications and mission critical jobs. Perfect for both centralised and remote offices and specialist scanning bureaus.

Benefits:

• High speed colour scanning up to 200ipm
• 500-sheet automatic document feeder
• Reliable feeder for handling various document types
• Front-feeding and U-turn path for convenient operation
• Robust design for heavier workloads
• High-quality image processing

Work more productively with the high-speed Canon DR-G1100 production scanner. It can scan with speeds up to 100ppm/200ipm in colour, black-and-white and greyscale. A dedicated chip helps it to achieve full rated speeds even when multiple image processing functions are selected. With a 500-sheet document feeder, larger batches can be scanned easily and efficiently to save valuable time and effort. Despite its compact size, the DR-G1100 is robustly built to handle the tough daily workflows of modern businesses, with a suggested daily duty cycle of up to 25,000 scans a day. It is a perfect solution for different business sectors, including central corporate offices and scanning bureaus.

Specification:

Click here to view the Canon DR-G1100 in more detail.

Canon DR-F120:

With the Canon imageFORMULA DR-F120, enjoy an effortless and speedy scanning solution with versatile imageFORMULA DR-F120 scanner, featuring an integrated automatic document feeder and flatbed unit. It is perfect for capturing a wide range of document times in high quality.

Benefits:

• Keep productive with 20ppm duplex scanning and 50-sheet ADF
• Scan books, magazines or other fragile materials with the integrated flatbed
• Achieve outstanding image quality with the scanning resolution up to 2400dpi
• Scan with ease using CaptureOnTouch 4 and one-touch job buttons
• Scan to editable-PDF and connect to your cloud applications
• Reduce costs with energy-efficient operation

Capture a variety of document types accurately and efficiently with the DR-F120: a compact all-in-one scanning solution that offers both an automatic document feeder (ADF) and flatbed. You can save yourself valuable time using the 50-sheet document feeder, with its faster 20ppm scanning speeds. The DR-F120 can be relied on to get through your work with a suggested daily volume of up to 1000 scans.

Specification:

Click here to view the Canon DR-F120 in more detail

Canon DR-C225W:

The Canon DR-C225W with built-in WiFi delivers a better customer experience and faster decision making. It enables iPads, iPhones and Android devices to efficiently batch-capture documents directly at the point-of-sale. Importantly customer data can quickly be validated and immediately sent into cloud-based business workflows and information management systems for faster processing.

Benefits:

• Ultra compact footprint with unique J-Path design
• High-speed WiFi scanning of up to f0ipm
• Full software pack for all your needs
• Advanced image processing features
• Simple and easy scanning thanks intuitive features

To help teams work quickly and efficiently, the Canon DR-C225W offers high speed, double sided scanning of up to 50 ipm in WiFi mode. The 30 sheet automatic document feeder, incorporating ultrasonic double-feed detection, reliable processes a batch of mixed documents. The selectable straight feeding path enables easy scanning of ID cards, photos and 3m long paper.

Specification:

Click here to view the Canon DR-C225W in more detail

We also currently have two Canon Scanners on sale whilst stocks last!

Canon DR-C240:

The Canon imageFORMULA DR-C240 is an ultra-compact and powerful desktop scanner featuring a robust design and reliable paper handling for capturing multiple document sizes and formats, including passports.

Benefits:

• Boost productivity with fast 2-sided scanning at up to 90ipm
• Easily scan various types of documents including passports with one compact device
• Enjoy peace of mind with supreme paper-handling reliability and durable construction
• Enhance your environment with quiet operation, compact build and elegant design

The Canon DR-C240’s premium build quality and productivity-focused features are a breakthrough in this value segment. Offering rapid scanning at up to 45ppm/90ipm, the imageFORMULA DR-C240 is the natural all-round choice for office departments and workgroups.  Its quiet operation – and compact, attractive desktop design – make a great impression in front offices and customer service points, for example in banks, hotels, hospitals and government offices.

Specification:

Currently on sale for £425.00 excluding VAT *whilst stocks last

Click here to view the Canon DR-C240 in more detail

Canon Scanfront 220P:

Scan, store and share your documents easily with the Canon Scanfront 220P. It makes scanning and distributing information easy, simply place your document in the feed tray for scanning and chose the relevant icon to determine where you want to send it: an email address, ftp address, network folder or USB memory stick. It is easy to operate, you can use it anywhere in the office: marketing department, sales group, finance department, or admin and logistic teams.

Benefits:

• Compact, desktop networking scanning
• Quick and reliable
• 5” colour touch screen for simple operation
• Instant network access – no additional hardware of software
• Easy configuration
• Robust security – including Fingerprint authentication

Top scanning speeds of 26 pages per minute (at 150dpi) in black and white/greyscale and 16 pages per minute in colour, ensures maximum productivity. Double sided speeds are 52 and 16 images per minute respectively. For the highest quality, the optimum resolution of 600dpi can be used. Advanced features such as Automatic size detection, Bleed through and background noise elimination, automatic deskew, Skip black page and OCR functionality, and ensures maximum productivity. And reliable feeding technology – including advanced double-feed detection means anything from A4 documents to 300gsm embossed business cards can be confidently handled.

Specification:

Currently on sale for £340.00 excluding VAT *whilst stocks last

Click here to view the Canon Scanfront 220P in more detail

If you would like any further information of advice on which Canon scanner is best for you, please get in touch with out experts via our live chat or call us on 01785 785 655.

The document management systems we offer!

What is a document management system?

A document management system is the use of a computer system and software to store, manage and track electronic images of paper based information captured through the use of a document scanner. It is how your organisation stores, manages and tracks its electronic documents. Document management is the software that control and organises documents throughout an organisation. It incorporates documents and content capture, workflow and document repositories, COLD/ERM, and output systems, and information retrieval systems. Also the processes used to track, store and control documents.

Document management is one of the precursor technologies to content management. It provides some of the most basic functionality to content management, imposing controls and management capabilities. Some key features in a document management system:

• Check in/check out and locking, to coordinate the simultaneous editing of a document so one persons changes don’t overwrite another’s
• Version control, so tabs can be kept on how the current document came to be, and how it differs from the versions that came before
• Roll-back, to ‘activate’ a prior version in case of an error or premature release
• Audit trail, to permit the reconstruction of who did what to a document during the course of its life in the system
• Annotation and stamps
• Storage location
• Security and access control

We offer a variety of document management systems. These include:

• FileDirector
• ScanFile
• Therefore
• Metastorm

FileDirector:

What is FileDirector?

• A virtual filing system for all of your documents – departmental or company wide
• A workflow and approval solution that is easy and fast to set up
• A paper-less office enabler – scan, classify, index and share
• A document management system with compliance and security built-in
• An intelligent scanning system – OCR and Barcode can speed up capture
• Network software for documents for a department or whole company
• Easy to use, fast to deploy, robust and reliable
• Infinitely customisable and easy to integrate

FileDirector is a system that can be deployed in a micro-business, a department or company-wide to centralise the access and control of all documents. Tagging documents on the way in to the system means they can be retrieved in seconds when you need them.

FileDirector is easy to use. It makes it easy to add and index a document with integration of Microsoft Office applications, the Windows desktop and built-in scanning. You can have unlimited hot folders receiving files from your MFP or advanced data capture solutions like ABBYY FlexiCapture. Documents can be viewed in a sophisticated windows program or any web browser on any platform.

FileDirector has an optional Process Management module that opens up unlimited possibilities for creating customised document related work-flows; invoice approvals, customer complains, new recruits, etc. if there is a paper-trail and your current systems is costing time and creating problems, the process management module is affordable and quick to deploy.

Features:

• Built-in control of ISIS and TWAIN scanners
• Windows client or web browser access
• Integration with the windows desktop and MS office apps
• Audit trains, version control, and document control and document history
• ‘Print’ documents in from any application like Sage
• Create custom document exception reports

Key benefits:

• Centralise important business information
• Secure your documents and share only with approved users
• Capture information from scanned documents
• Create custom approval workflows
• Make documents accessible to customers

ScanFile:

A fresh new look to document management. ScanFile brings a fresh new look together with a host of new features to one of the most popular and easy to use document management solutions available. ScanFile offers a flexible and easy to use platform for the storage, referencing and retrieval of your organisations documents.

ScanFile supports a vast range of black and white and colour document scanners, and includes several features to make the storage of electronic format documents, such as word processing and spreadsheet format files a straightforward task, including integration with Microsoft Office applications.

ScanFile has a host of standard features that allows you to design and create document storage folders, and then to scan, send and import documents to them. Search and document viewing tools are comprehensive, but easy to access and use. ScanFile has been designed to be modular, so that you only have to purchase the features you require, with those features then integrating seamlessly into the core applications.

Features:

• Integrated in Microsoft Office
• Works with TWAIN-compatible scanners
• Numerous options for document display
• Compatible with a range of document formats
• Document revisions mastered
• Fully-ergonomic user interface

ScanFile offers you a range of search functions and display tools which are easy to access and easy to use. Microsoft Office integration and handling document revisions are provided even in using the basic version of ScanFile. Access to each function or option can be granted or denied on an individual basis for each user of ScanFile or WebServer, or for each user group.

Using the comprehensive displace tools, you can arrange document display to suit your requirements: the user-configurable display window allows documents to be displayed in a reduced, enlarged or rotated format/way. In addition to rapid scrolling from page to page or document to document, ScanFile also offers a thumbnails view of all pages in a document.

On particularly smart feature if that the combination of ScanFile Wallet and the free Wallet Viewer also allows users to view documents archived in ScanFile, even if they have no access to the archive or to ScanFile.

Therefore:

Therefore provides information management software for business of all sizes in every industry and department. To help increase security, make documents more accessible, increase visibility of changes, and help employees become more efficient and productive. Offering a wide range of tools to achieve these goals, ranging from a flexible workflow module, to integration with your existing systems, case management, more efficient and productive.

What is Therefore?

Store, manage and process all kinds of business information efficiently, economically and securely. Where you import and integrate, share and compare, store and retrieve, or distribute and print documents. Therefore gives you and your employees the opportunity to access and work with needed information in an easy and quick way. Therefore revolutionises the way information is managed and shared in your business. No more missing information, no wasting time looking for documents, just fast, efficient information flow that gives you a productive business edge.

Features:

• Capture – capture your business information, regardless of its format. Import and index with ease. Organise information within a metadata – driven repository, and easily find it later.
• Secure – data and information security is critical to your business operations. Therefore gives you the tools to ensure that your information can only be accessed by authorised personnel, is safe from external threats, and is securely backed up.
• Access – your information needs to move with you. With Therefore, you can always access your information, even when traveling or working remotely
• Automate – streamline operations and boost productivity by automating our core business procedures. Gain greater efficiency, visibility and consistency
• Analyse – analytic information is vital for your company’s success. Stay on top of the metrics most valuable to you, and immediately react to changes in performance or operations.

Metastorm:

Metastorm is a company within OpenText that offers market-leading software for enterprise and business architecture (EA), business process analysis (BPA) and business process management (BPM). Bringing together these disciplines and technologies allows organisations to improve business results by better aligning strategy with execution and provides the visibility, planning, management, agility and insight needed to make the right business improvements, instil stronger governance, and accelerate time to value.

Business Process Management (BPM) software is a powerful technology that allows organisations to automate, control and improve critical human and system based business processes – streamlining processes, system communication, and human collaboration by creating a single process layer across multiple systems, databases, and people and closing the gaps that so often create process inefficiency.

But at the end of the day, technology is only worthwhile if it helps you achieve your business objectives. Business Process Management technology is fast gaining the reputation of being one of the most valuable IT investments you can make because it helps you to achieve most critical business objectives.

Benefits:

• Increased Productivity
• Better Customer Service
• Greater Competitive Advantage
• Stronger Financial Performance
• Regulatory Compliance

Business Process Management is so powerful because it gives you the ability to impact your most critical business processes – making them more efficient, more controlled, and more agile – thereby having a direct impact on cost, productivity, response time, visibility and profitability.

Metastorm’s BPM software suite is a proven solution designed specifically to support a complete, roundtrip process lifecycle and help you achieve your critical business objectives.

Please contact us or call us on 01785 785 650 to chat to one of our experts.

Scanner Rental

Many organisations when implementing a new document management system, moving premises or simply trying to catch up with their scanning backlog require extra capacity for a short or long period of time. We can provide scanner rentals for a wide range of scanners.

Each of our scanner rentals come with different features and speeds, they are also suitable for different sizes and types of documents. If you are looking to rent a scanner but unsure which scanner is best for you, please call us on 01785 785 655 or speak to one of our live chat experts and we will advise you on which scanner rental is best for you.

We provide a complete service including delivery, set up, on site instruction and a complete service and maintenance program provided by our own team of fully trained engineers.

Whether you are looking to hire a scanner for just a few weeks or longer we aim to be flexible and are happy to configure the rental agreement to your needs.

We are partners with all the major scanner manufactures and are able to source a wide range of models to suit your needs. If you know the model of scanner you are looking to rent please search on our site and contact us to discuss a rental agreement.

If you see any scanner on Scanner Superstore (our sister website) that you like, please contact us for more information on renting. Here are some of our most popular rentals:

Canon DR-G1100:

The Canon DR-G1100 is a reliable and highly productive A3 document scanner for converting high volumes of paper to digital formats. The Canon DR-G1100 is a high-speed, high-quality A3 productive scanner for dedicated scanning applications and mission-critical jobs. Perfect for both centralised and remote offices and specialist scanning bureaus.

• High-speed colour scanning up to 200ipm
• 500-sheet automatic document feeder
• Reliable feeder for handling various document types
• Front-feeding and U-turn path for convenient operation
• Robust design for heavier workloads
• High-quality image processing

Work more productively with the high-speed Canon DR-G1100 production scanner. It can scan with speeds of up to 100ppm/200ipm in colour, black-and-white and greyscale. A dedicated chip helps it achieve full rated speeds even when multiple image processing functions are selected. With a 500-sheet document feeder, larger batches can be shared easily and efficiently to save valuable time and effort.

Click here to view the Canon DR-G1100

Epson Workforce DS-70000N:

The Epson Workforce DS-70000N offers a reliable, high quality document capture, conversion and distribution into document management systems. This A3 document scanner is ideal for companies with heavy scanning needs and features Epson’s built-In Network Interface Panel for multiple users.

• High-speed scanning: 70ppm/140ipm scanning speed
• High capacity ADF: 200 A3-page ADF
• Hassle-free: Double Feed Detection
• Network-ready: Network Interface Panel
• Push Scan features: Simple one-touch scanning

Engineered to integrate seamlessly into complex IT system, this high-performance device can handle large batches of documents in a single go, quickly and efficiently. With a scanning speed of 70ppm/140ipm, it also ensures heavy-duty scanning jobs are performed effortlessly. This scanner provides fast and trouble-free scanning due to a 200 A3-page ADF. One-pass duplex scanning and Double Feed Detection.

Click here to view the Epson Workforce DS-70000N

Canon imageFORMULA DR-M1060:

The Canon imageFORMULA DR-M1060 is a versatile and ultra-compact A3 scanner with a U-turn and selectable straight-through paper path. The DR M1060 is perfect for reliable scanning various document types up to A3 size, while keeping footprint low.

• Ultra-compact A3 scanner
• U-turn and straight path for handling various documents
• Productive scanning up to 120ipm
• Front-feed design for convenient paper feeding
• Powerful software including Kofax VRS
• Easily add optional Flatbed Scanners or a Barcode Module

The DR-M1060 is a uniquely compact A3 scanner- ideal in corporate office departments or decentralised branch offices that have limited desktop space but require A3 scanning. Users will appreciate the comfortable and convenient operation of the front document feed and exit design. It is extremely productive with ultra-fast duplex scanning speeds of up to 120ipm (A4) and a 60 sheet document feeder. Despite its small size, it is built for handling big workloads of up to 7,500 documents a day.

Click here to view the Canon imageFORMULA DR-M1060

Brother PDS-5000:

The Brother PDS-5000 is a professional document scanner. For high-speed, professional scanning in high volume environments. The PDS-5000 possess impressive paper handling functions and advanced image processing capabilities. Ideal for batch scanning and archiving, repetitive workflow processes seamlessly become quicker and more efficient. The 100 sheet automatic document feeder and automatic 2-sided 60 ppm scan speed makes light work of digital document conversion.

• Up to 60ppm/120ipm 2-sided scan
• 100 sheet ADF
• Advanced image processing
• Scan-to email, image, OCR, file, FTP, network, SharePoint, application, printer (software supplied)
• TWAIN, WIA, ICA, SANE drivers

For high-speed, mono and colour scanning of various media, from ID cards and business cards to A4 prints and receipts, the PDS-5000 offers professional-quality and the ultimate in efficient working processes. The 100 sheet automatic document feeder removes the need for manual intervention in large batch scanning tasks.

Click here to view the Brother PDS-500

To get a quote or find out more please give us a call on 01785 785 655 or chat to one of our online experts.

Telecommuting, benefits and tips!

Telecommuting is also known as e-commuting or working from home, generically described as work that can be done from a remote location, i.e. outside a traditional office or workplace setting. It is a work arrangement in which the employee works outside the office, often working from home or a location close to home, i.e. coffee shop. Rather than travelling to the office, the employee will telecommunicate with co-workers and employers via telephone and email. The employee may sometimes go to the office to attend meetings or touch base with the employer. However, there are other options such as conference calls, which means the employee does not need to visit the office.

Levels of telecommuting:

• 100% Telecommuting: this category includes virtual jobs and other positions that are 100% commuting. These jobs may involve being part of a distributed team, working for a completely virtual company, or working for a more traditional company that offer 100% virtual work options
• Most Telecommuting: roles that are mostly telecommuting, may require workers to spend at least part of their work schedule in a traditional office depending on the job, you could be free to telecommute for most of your work schedule, but require to come into traditional workplace setting at least some of the time
• Some Telecommuting: Jobs that offer some telecommuting may mean working anywhere from a day or two, a week to several days a month in an office or other non-virtual work setting
• Option for Telecommuting: the term optional sums up this category. A job with an option for telecommuting may lay out the terms of the telecommuting option upfront, or it could mean it’s up to you to negotiate with the employer to reach a mutual agreement about how often you can telecommute and the conditions for completing your work assignments.

Benefits for employers:

There are a number of potential benefits for employers when they establish well-designed telecommuting programs for their employees. Below are some benefits:

• Increased productivity: while it might seem out-of-sight employees will take advantage of opportunities to slack off, studies indicate the opposite. Studies show that in one case productivity increased by 13% when employees worked from home. Another study found that telecommuters worked on average, 5 to 7 hours longer than their in-office counterparts
• Reduced turnover: Employee turnover can be a costly proposition for a business. Studies have shown that employees who are able to telecommute tend to be much happier than their in-office counterparts. When employees are happy, they are typically less likely to leave a position, which can add up savings for employers in the long run
• Increase morale: ­this, too, can have an impact on turnover. Employees who are able to work from home and enjoy a better work/life balance tend to feel more valued. A study showed that telecommuters tend to be less stressed and happier than traditional office workers
• Environmentally friendly: telecommuting takes the commute out of the working equation. For eco-conscious companies, this can be a big win
• Economically sound: employees aren’t the only ones who can enjoy financial benefits associated with telecommuting. Company can save a large amount of money annually on each employee who telecommutes.

Benefits for employee:

• Greater flexibility: most telecommuting jobs have very flexible work schedules allowing you to focus on other tasks that equally matter with ease, such as attending to household chores, taking care of children
• Greater fulfilment: generally, you would be happier and more fulfilled than those who work under the traditional working arrangement. This is brought about by a number of factors, including flexible work schedules, minimal supervisions and lack of commuting to and from work
• More savings: telecommuting requires no formal attire, no commuting expenses and no parking fees (or other means of transportation and costs), you are therefore capable of saving more money which can significantly bolster your disposable income.
• Increased independence: telecommuting negates the need for constant reminders, direct supervisions from the mangers and bosses and also offers less stringent working environments. For those reasons you’d be much freer and more independent which contributes to greater fulfilment and productivity
• Suitability to vulnerable persons: telecommuting offers a plausible alternative for the disabled, physically handicapped or mothers who may find it difficult to cope with traditional modes of working and it is the only way they can be co-opted into gainful employment

Tips for telecommuters:

Working from home opens up a range of possibilities for the way business can work and structure themselves. As well as opportunities, home working brings new responsibilities for the employer and employee. Such as flexible working regulations. Working from home is good on so many levels, not having to commute saves money and time and can make you happier. However, there are many challenges, here are 10 tips to help!

1. Identify a plan – create a daily plan of tasks which need to be completed by the end of the day
2. Use the Cloud – log in from anywhere and never worry about having files with you
3. Regular Routine – get dressed, shower, and act as if you were going into an office.
4. Leave the house – leaving the house separates work and personal time, even if it’s going to work in a coffee shop
5. Enjoy flexibility – focus wavering? Take a break, go for a walk, help to get the creative juices flowing
6. Comfortable Office – a comfortable environment with a comfortable chair means you’re more inclined to stay working, therefore you’ll be more productive
7. Google + hangout – not always possible to meet in person if working all over google + is great for 10 people – similar to skype
8. Working hours – post hours on your door, pretend you’re not home/don’t answer the door/doctors’ appointments. Stop light for family members.
9. Meet in person – Ensure to meet in person every few months – for kinaesthetic learning, white boarding ideas
10. Check in with boss – check in with the boss and co-works throughout the day, emailing/calling

To find out more, call us today on 01785 785 650, and speak to one of our experts.