Tips for managing your time effectively
Use your time productively:
Before you begin your work load for the day, prioritise. To-do lists are a great tool, but organise them a little rather than just writing down everything that needs to get done. Group tasks in terms of importance
Stephen Covey offered an organisational tool for your to-do list based on how important and urgent tasks are.
- Important and urgent – tasks that must be done. Do them right away
- Important but not urgent – tasks that appear important but upon closer examination aren’t. decide when to do them
- Urgent but not important – tasks that make the most noise, but when accomplished have little or no lasting value. Delegate these if possible
- Not urgent and not important – low-priority stuff that offer the illusion of being busy. Do them later
Write down your three or four important and urgent tasks that must be addressed today. As you complete each one, check it off your list. This will provide you with a sense of accomplishment and can motivate you to tackle less essential items.
Do not multitask:
Many people assume that multi-tasking is a great way to get more done and mange time wisely. However, focusing on multiple tasks at once actually makes you less productive. Tasks will take longer, as you’re not giving one task your full attention. Focusing completely on one task at a time instead. You will get your tasks done quicker, allowing you to make the most of your time.
Shut off your phone:
When possible, turn your phone off. Phones can take up a lot of time throughout the day that you could be using to be more productive. As it’s easier to log onto social media or message friends. Help yourself, and turn off your phone whilst you’re focusing on other tasks.
Interruptions disrupt your workflow. If you’re in the middle of a task and stop to do something else, it can be hard to get back into the work flow you were previously in. when you’re on a task, try to complete it before starting to do something else. Other things can wait whilst you strive to complete something else. Remember that sometimes disruptions are inevitable. If you receive an urgent call during a task, you should take the call. Do your best to avoid interruptions, but don’t worry over the occasional distraction.
Following a daily schedule:
Using a digital calendar:
Technology is a great way to manage your time and keep track of deadlines, appointments and more. Make use of calendars in your phone and computer. Write down daily tasks, like appointments and your work schedule. Set reminders for yourself. In addition to a digital calendar, it can help to have a physical calendar as a back up. Keeping this in your desk, or carrying it with you in a planner.
Stick to a sleep schedule:
If you want to manage your time, a sleep schedule is vital. A good sleep schedule ensures you’ll wake up early in the morning and be ready for the day. Most people need 7-8 hours of sleep for their bodies and mind to function optimally. To maintain a sleep schedule, go to bed and wake up at roughly the same time each day, even weekends. Your body will adapt to your sleep/wake cycle, leaving you feeling tired at your bedtime and energetic in the morning.
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